Planning Events

The Rules of the Kingdom Calendar

The Calendar is governed by laws concerning the dates of Kingdom Events and Policy concerning having multiple events on the same dates

Dates for Kingdom Events

Kingdom Law specifies five weekends that are reserved for Kingdom Events. Although the laws only explicitly forbids other events being held on the same weekend as the Tournaments, it would be considered bad form to clash with any of them. Those weekends are:

12th Night Coronation Closest weekend to 6 January
Spring Crown Tournament 1st weekend of April
Midsummer Coronation Closest weekend to 21 June
Autumn Crown Closest weekend to 11 October
Kingdom University Closest weekend to 11 November
If Spring Crown falls on Easter, it may be moved 1 week later
If Coronation falls on Midsummer, it may be moved to the previous weekend

The dates for the next year are always listed on the Kingdom Calendar, so check before choosing a weekend near those times

Events on the Same Date

Dates on the Kingdom Calendar are reserved on a first come, first served basis. The Kingdom Seneschal’s Policy lays out the rules for allowing multiple events on one date. The Kingdom is divided into five regions:

  • Aarnimetsä
  • Nordmark
  • Insulae Draconis
  • Central
  • Southern

A request for an event on the same date as another will always be allowed if they are in different regions, or more than 500km (310 miles) apart. A request for an event on the same day as another, in the same region, and less than 500km apart, will be allowed if the group that first booked the date gives written agreement for the clash. Final decisions on dates rest with the Chronicler

Planning

Planning ahead is the most important thing. The further ahead you plan, the greater your chance of getting the weekend you want. Given that some popular sites can be booked a year or more in advance, advance planning is sometimes forced upon us. As well as making sure you get the weekend you want, you also want to choose that weekend to give your event the best chance of success and get as many people attending as possible

Look ahead at the Kingdom Calendar. First, make sure the weekend you want is free, or, if there are events that weekend, they don’t clash as defined in the rules above. If there are events elsewhere, check to see if it might affect attendance at your event. If you are planning a big fighting event, and there is a big war that weekend in the neighbouring region, you might lose some of your fighters to that. Also check the weekends either side, if there are two big fighting events on consecutive weekends, many people will only be able to make it to one of them

Schedule Your Event

Your event must be scheduled on the Kingdom Calendar before submitting your event announcement. Events are scheduled using the event date request form. You should wait until you receive confirmation that the date is accepted before sending the announcement. Your announcement must appear in the issue of Dragon’s Tale for the month the event occurs. If the event is in the first 10 days or so, then it should appear the previous month as well. Dragon’s Tale policy is that event announcements for this month and next month will always appear in the current issue. Announcements for events further in the future may appear, subject to space available, with priority being given to Kingdom events. To ensure advance notice of an event, a mini-announcement may be submitted

Writing Your Announcement

Event announcements are the formal method of notifying the populace of events that are scheduled on the Kingdom Calendar. It also makes the event official for the purpose of Kingdom business. If the event is not on the Kingdom Calendar then an event announcement is not needed (except maybe in your local newsletter)

Event announcements should be kept simple and to the point. They should contain sufficient information to help people decide if they want to attend or not. The deadline for event announcements is the 25th of the month, two months before the issue date, e.g. the deadline for the December issue is 25th October