Seneschal Policies

Drachenwald Seneschal Policies updated April (2007) A.S. XXXI by Earl John Peregrine of Restormel

1. Warranting / Appointment of local Seneschals

1. All officers are required by Corpora and Society Bylaws to have current paid memberships to SCA Inc.
   
2. Local Seneschals

1. All Principality and Deputy Seneschals shall be warranted according to the warrant form in Corpora Appendix D. All other Seneschals shall be warranted according to the roster system. The Kingdom Seneschal, or their designated deputy for the regnum, shall maintain a roster in accordance with Governing and Policy decision 9 of the Corpora. This roster shall be forwarded monthly in good time for publication in the Kingdom newsletter in the Regnum section.
2. The term of office for local seneschals shall be set by local group decision. It is recommended that the term of office be no longer than two years and that no seneschal serves more than two consecutive terms.

3. Branch seneschals are required to inform the Kingdom Seneschal, or their designated deputy for the regnum, if there is a change of branch Seneschal. The selection of a new Seneschal shall be done by local tradition, subject to the approval of the Kingdom Seneschal and where legal by mundane law. In all cases, the change of office must be reported to the office of Kingdom Seneschal with all required information to complete a legal roster as defined in Governing and Policy decision 9 of the Corpora.

2. Branches

1. Formation of local groups.

1. Any gentle wishing to form a new local group should contact the, Kingdom Seneschal and the New Group Coordinator for more information.  Let the New Group Coordinator and Seneschal know if the branch is to be sponsored on a military post also, as there are additional materials available for help in obtaining local military post approval.
2. Gentles wishing to form new branches on military posts should contact the Seneschals office or the New Group Coordinator for an additional information package on working with your local military post regulations regarding non-profit organisations sponsored by the post morale offices.

2. Advancement of Branches

1. Incipient branches are expected to apply for full branch status within one year of their incipiency date. Those branches not applying for full branch status after one year should forward in their quarterly report why they are not applying for advancement.
2. Any Incipient Branch wishing to apply for full branch status needs to contact the Kingdom Seneschal.

1. Required paperwork for petitioning for full branch status:

2. Petitions for advancement of status shall be forwarded to the Kingdom Seneschal and New Group Coordinator; and after confirmation that all requirements have been fulfilled it will be forwarded to the Crown for final approval/disapproval. Where required, the kingdom Seneschal will also request BoD approval.

3. Any Branch wishing to make changes to its status needs to submit a petition and request for status change to the Kingdom Seneschal for commentary and forwarding to the BoD for approval/ disapproval.

3. Reporting requirements.

1. Local branches are required to report on a quarterly basis. Reports are due to the kingdom seneschal's office on

1. 25 April (for Jan - Mar)
2. 25 July (for Apr - Jun)
3. 25 October (for Aug- Sep)
4. 25 January (Oct - Dec AND annual Domesday Report of entire year's activity)

Principality, Baronial and Regional Seneschals may set their own deadlines as long as the above deadlines are met.

2. Reports may be sent via e-mail, hardcopy, or a combination of the two (for example, if there are media prints you should include those). E-mailed reports can not be sent as attachments. Report submission may be delegated to a deputy, however, it is the responsibility of the branch seneschal to ensure that all branch reports are filed on time. There are no official forms for reporting.
   
3. Local officers missing two reports within a twelve-month period are considered to have resigned from their office. Non-reporting branches will be posted in the Dragons Tale.
   
4. Information required in Quarterly reports

1. Quarter number and CE date
2. Branch name
3. Complete seneschal contact information and membership information.
4. Group Officer listing/ Changes in officers since last report, with accurate contact information and current membership information.
5. Branch activities, information from local branch officer reports, event reports.
6. Media contacts, copies of printed coverage of your branch.
7. Goals set for the branch
8. Any problems your branch is experiencing/ Resolved problems
9. Suggestions to Kingdom or Principality level which need addressing, things which would help other local branches

5. Annual Domesday Report. In addition to the above reporting requirements the annual Domesday report shall include the following

4. Policies regarding the scheduling of events and the Kingdom Calendar

1. The Kingdom of Drachenwald is separated into three planning regions for the purpose of Kingdom events. These regions are Scandinavia (including Finland), Insulae Draconis, and Central Europe. A bid schedule showing the rotation shall be maintained in the Dragon's Tale. Any groups outside these traditional areas may bid for a Kingdom event at any time. This rotation schedule shall not apply to the Kingdom University.
   
   
2. Drachenwald will have the following five regions:
   
   1. Aarnimetsä (Finland)
   2. Nordmark (Sweden)
   3. Insulae Draconis (United Kingdom, Ireland, Iceland)
   4. Central (Germany, Austria, Denmark, The Netherlands and France)
   5. South (Spain, Greece, Italy, Israel, and South Africa)
   
   
3. For the purpose of local events, the Kingdom is split into five regions as noted above. Only the first event requested for a given weekend per region will be official unless the following group's event request includes a letter of acceptance from the event steward of the official event for the given date. If the distance between the hosting groups is greater than 310 miles/500 Kilometers, it will also be considered an official event without the letter of acceptance from the original event date holder. It is encouraged that local groups attempt to avoid dual scheduling in a given region, where possible. As per kingdom law, no other official event can be held on the weekend of a kingdom event, whether in the same region or different..
   
   
4. Any branch wishing to hold an event must contact the Chronicler/Deputy for the Kingdom Calendar in order to check for and reserve open dates. Contact can be made via phone, e-mail, or by submitting a date request via the Kingdom web site.
   
   
   1. Events may be registered up to 2 years in advance.
   2. Events must be sponsored by a recognized full branch. Incipient branches should have events sponsored by their sponsoring branch.
   3. Local branches should work with each other and contact each other if there are difficulties with events.
   4. After the event date is approved, copies of flyers and event announcements must be sent to the Kingdom Chronicler's