|
The Chronicler requirements outlined in the
Kingdom Book of Laws are as follows:
5.06.6. Kingdom Chronicler
5.06.6.1 Shall supervise all official
publishing activities of the Kingdom and shall be the editor of (or
supervise the editor of) the Kingdom publication, which shall be called the
Dragon's Tale. The Dragon's Tale will carry all required
announcements and notices of official events, Kingdom Laws, and the
like.
5.06.6.2 Shall maintain a bank account solely
for Chronicler funds.
5.06.6.3 The Kingdom Chronicler is
responsible for the content of the Kingdom of Drachenwald website on the
World Wide Web. Website hosting is an expense of the Kingdom.
DRACHENWALD CHRONICLER POLICIES
Duties of the
Chronicler
1. Dragon's Tale: the Kingdom Chronicler
shall supervise all official publishing activities of the Kingdom and shall
be the editor of (or supervise the editor of) the Kingdom publication, which
shall be called the Dragon's Tale. The Dragon's Tale will
carry all required announcements and notices of official events, Kingdom
Laws, and the like.
1.1. The Kingdom Chronicler is responsible
for publishing and mailing all other Kingdom publications as directed by
Their Majesties. This includes but is not limited to: The Book of Laws,
the Order of Precedence, Officer policies, Kingdom Census.
1.2. The Kingdom Chronicler is responsible
for the content of the Dragon’s Tale Homepage on the World
Wide Web. The maintenance of this site is delegated to the kingdom Web
Minister (or special deputy appointed by the Kingdom Chronicler for this
purpose.)
2. Advice to Crown: it is the duty of the
Kingdom Chronicler to give advice to Their Majesties and the Kingdom
Seneschal on matters pertaining to the Chronicler’s Office.
3. Deputies and subordinates: the Kingdom
Chronicler is responsible for supervising the activities of his/her deputies
and subordinate officers which include the Drachenwald Historian, the
Kingdom Web Minister, and any other deputies the Kingdom Chronicler
appoints.
3.1. The Kingdom Chronicler is responsible
for warranting the Kingdom Web Minister and all local group chroniclers;
and monitoring their publications for compliance with these policies and
other applicable SCA governing documents.
3.2.. Group Chroniclers are issued
individual warrants for each term by the Kingdom Chronicler. In turn, the
group Chroniclers are responsible for warranting their group Web Minister.
A term of office is two calendar years and may be renewed at the end of
each term. There is no limit to the number of consecutive terms the office
may be held provided the Chronicler wishes to remain in office and
continues to have the support of the Kingdom Chronicler, local seneschal
and local group. Warrants for group Chroniclers will be mailed or e-mailed
by the Kingdom Chronicler to the group Chronicler and group Seneschal. A
list of warranted officers will be submitted to the Crown for approval at
least once during each reign.
3.3.. The following items must be received
by the Kingdom Chronicler before a warrant will be issued (this should be
done within 60 days of a new Chronicler taking the Kingdom Office or a
change in the Group Chronicler):
a. A letter from the group’s
seneschal confirming that the applicant is acceptable to the
group.
b. A letter from the applicant expressing their desire
to be warranted. This letter must include:
i. Group Name (i.e. Shire of...)
ii. Name of Publication
iii. Frequency of Publication (monthly for Baronies
and either bimonthly or quarterly for smaller groups.)
iv. Applicant’s SCA Name
v. Applicant’s Mundane Name
vi. Applicant’s SCA membership number and
expiration date
vii. Applicant’s address, telephone number and
e-mail address.
4. Archival copies: no less than once per
year, the Kingdom Chronicler will provide the Kingdom Archivist with the
complimentary copies of newsletters from other kingdoms and from the groups
within the Kingdom of Drachenwald.
5. Financial matters: the Kingdom Chronicler
shall maintain a bank account solely for Chronicler funds.
5.1. It is the duty of the Kingdom
Chronicler to maintain accurate financial records of all expenditures and
income. This includes dealings with the postal system and maintaining a
checking account for newsletter expenditures. Quarterly reports will be
submitted to the Society Exchequer with copies provided to the Society
Chronicler, Kingdom Seneschal and Kingdom Exchequer. The format of these
reports is determined by the Society Exchequer. A deputy may be appointed
to handle these matters, however the Kingdom Chronicler is still
ultimately responsible for the timeliness and accuracy of the reports.
Submissions to the Dragon's
Tale
6. Submissions may be sent in hard copy form
through the mail or, by preference, e-mailed to the Chronicler at the e-mail
address noted in the front of the Dragon’s Tale.
6.1. All dates must be confirmed with the
Deputy Kingdom Seneschal for the Calendar before sending an event
announcement to the Kingdom Chronicler for inclusion in the
Dragon’s Tale.
6.2. All submissions for the
Dragon’s Tale must be in the Chronicler’s hands by
the 25th of the month two months before the issue cover date. (Example.
Deadline for the March issue is January 25. The March issue is mailed in
February to be received by the beginning of March.)
6.3. Printing of event announcements is an
important function of the Dragon’s Tale. The event
announcements for official events which occur during the publication month
and the month following will be included in an issue. Other event
announcements (which include announcements for unofficial events) are
included on a space available basis. (For example: For the January issue
of the Dragon’s Tale, all January and February events will
be included. Any event scheduled after the end of February may not be
included if there are space restrictions.) While this is not a normal
occurrence, it may happen on occasion with special issues of the
Dragon’s Tale. Advertisements for events is also available
on a space available basis.
6.4. All events must have the following
information to be considered an official event:
a. Event name
b. Event date(s)
c. Sponsoring group
d. Address of the event (if there is no address you
must write "no site address")
e. Event Steward’s mundane name
f. Event Steward’s SCA name
g. Event Steward’s address, phone number (and
e-mail address if available).
h. If there is a fee, payment information.
It is strongly encouraged that you include reservation
deadlines and restrictions (such as pets, is the site wet, etc.)
6.5. The Chronicler’s Office is not
responsible for lost or misdirected submissions or those submissions which
do not follow the submission guidelines.
7. Advertising in the Dragon’s
Tale is accepted on a pre-paid space-available basis, at a set rate per
quarter, half or full page, such rate to be set in the local currency of the
Kingdom Chronicler, updated as necessary, and advertised in the front page
of Dragon’s Tale. For advertisements which run 3 or more
consecutive issues, a reduced rate per month will apply. Classified
advertisements are charged per 100 characters. Payment for advertisements
may be made in the advertiser’s local currency (usually Euro, pounds
or kroner) equivalent to the stated advertising rate.
7.1. Commercial advertisements must be for
products and services vital to the educational purposes of the
Society.
Group Chroniclers
8. Adherence to policies: all Chroniclers of
the Kingdom of Drachenwald are required to be conversant with the SCA
Chronicler Policies (especially section I.C. Local Newsletter Policies) and
the Chronicler Policies for the Kingdom of Drachenwald. Copies of both of
these documents are available from the Kingdom Chronicler, or respectively
from http://www.sca.org/officers/chronicler/ChronPolicy.pdf
and Drachenwald Kingdom Law, Appendix D: Kingdom Chronicler Policies
8.1. All Chroniclers of the Kingdom of
Drachenwald are required to be warranted. (A copy of the Society
Chronicler Policies and the Chronicler Policies for Drachenwald will be
sent with the Chronicler’s Warrant.)
8.2. All Chroniclers shall endeavor to
produce a newsletter that reflects the dignity of the group they
represent. A group or organizational newsletter is one that cites the name
of the group as its publishing authority; keep its funds in the bank
account of an officially recognized SCA, Inc., group; and has as its
editor a Chronicler who is warranted by the Kingdom Chronicler. No other
publications are considered for the purposes of these policies.
a. Principality Chroniclers: All
Principalities in the Kingdom of Drachenwald are required to have a
warranted Chronicler who is required to publish a
monthly newsletter. Any Principality Chronicler who fails to publish
three consecutive scheduled newsletters will have their warrant revoked.
The Principality Officers and Crown may not hold the office of
Principality Chronicler.
a. Baronial Chroniclers: all Baronies in
the Kingdom of Drachenwald are required to have a warranted Chronicler
who is strongly encouraged to publish a monthly
newsletter, but must at the least publish a bi-monthly
newsletter. Any Baronial Chronicler who fails to publish three
consecutive scheduled newsletters will have their warrant revoked. The
Baronial Seneschal, Baron and Baroness are discouraged from being
Baronial Chronicler and may only fulfill the duties of Chronicler as an
interim measure until a new Chronicler can be found.
b. Chroniclers for Smaller Groups: Groups
below Baronial status are strongly encouraged to fill the office of
Chronicler and publish a newsletter. The frequency of the newsletter is
up to the group (monthly, bi-monthly or quarterly) but this schedule
must be maintained, especially if a subscription rate is charged for the
newsletter. If the group does publish a newsletter, they are required to
have a warranted Chronicler.
9. Complimentary Copies: Complimentary copies
of each newsletter must be sent to Their Majesties, Their Highnesses (Heirs
to the Throne of Drachenwald), Kingdom Seneschal and Kingdom Chronicler, and
the Society Archivist. Groups such as Cantons or Colleges must also send a
copy to their Baronial Chronicler. Other complimentary copies may be sent at
the local Chronicler’s discretion within their budget
constraints.
The copy of the newsletter sent to the Kingdom Chronicler serves two
purposes.
1.) It is an essential part of the Chronicler report, and
2.) The copy of the newsletter is given to the Kingdom Archivist to keep on
file.
9.1. You need to send the
Kingdom Chronicler a copy within 14 days of publishing.
9.2.Failure to send copies of the group newsletter
to the Kingdom Chronicler can result in revocation of the local
Chronicler’s warrant.)
9.3.
William Blackfox awards: the submission of entries into the annual society
newsletter awards is compulsory for all kingdoms. Branch chroniclers are
thus strongly encouraged to suggest to the Kingdom Chronicler particular
issues of their newsletters for submission to the awards, and to provide
extra copies of such editions. In addition, the multi-national make-up of
the Kingdom means that many articles and issues will be problematical to
submit as they are not in English, the language of SCA admin and the award
judging. Branch chroniclers are expect to provide English translations of
particularly good articles or editions which they wish to
submit.
10.
Group Chronicler Reports: in addition to complimentary copies of
the group newsletter, the group chronicler must supply quarterly reports to
the Kingdom Chronicler.
10.1.These are due at the standard
Kingdom deadlines,namely 25 April (for the first quarter), 25 July (for
the second quarter), 25 October (for the third quarter) and 25 January
(for the last quarter/Domesday reports).
10.2.Quarterly
reports are to include the details of the Chronicler and publication, a
list of editions produced and a brief account of the newsletter's finances
(income and costs).
10.3.Failure to report can result in revocation of
the local Chronicler’s
warrant.
11. Mailing
requirements: each group shall establish a mailing deadline for the
mailing of the group’s newsletter. The exact date for this should be
determined by the date of the regularly scheduled business meeting for the
group. Consistency is important in the mailing schedule for the
newsletter.
11.1.
Subscription Liability: the funds which a group accepts from a
subscriber for a newsletter create an obligation on the part of the group
which must then publish the promised number of newsletters and make a
reasonable effort to deliver them to the subscriber. If unable to fulfill
the obligation, the group must promptly refund to every subscriber an
amount equal to the remaining subscription
liability.
12.
Financial requirements: Group Chroniclers shall work with their
local exchequer to ensure that all financial transactions of the office are
handled in accordance with the governing financial policies of the SCA and
the Kingdom of Drachenwald. Group Chroniclers are not responsible for
payment for the publication of the group newsletter and shall be reimbursed
for reasonable expenses.
12.1. Disposition and Administration of Funds: Funds
collected for a newsletter (through fund raising, subscription, donation,
etc.) must be held in the local branch bank account, to be disbursed by
the Exchequer at the Chronicler’s
request.
12.2.The Chronicler must provide receipts for funds
spent, and account to the local branch Exchequer at least once per
quarter.
12.3.The Chronicler may be a
signatory on the group account if so directed by the group’s
Seneschal and
Exchequer.
13. Online publication: online branch
newsletters, either web-based or e-mailed, are perfectly acceptable, as is
the publication of hard-copy newsletter info online. However certain
provisos apply:
13.1 Branch
chroniclers need to be aware that not everyone is online or wants to
receive a newsletter electronically, for reasons including aesthetics,
convenience, non-use of the internet, or problems with large file
downloads. Therefore, a hard copy version must be available on request to
group members, obviously subject to a reasonable subscription charge to
cover printing and
postage.
13.2. Even if a newsletter is entirely online, the
branch chronicler MUST provide hard copies of the newsletter to the
required kingdom- and society-level officers - the Crown, the Heirs, the
Kingdom Chronicler, the Kingdom Seneschal and the Society Archivist. It is
not fair to expect officers to either download or keep track of vast
numbers of online-only
newsletters.
13.3. It should be noted that the publication of
contact details on the web requires signed letters of permission (in HARD
COPY) from each individual whose details are so
published.
14. Required Content of Local
Newsletters: each issue must contain the
following:
14.1. Statement of
Ownership: This statement must appear in each issue of a publication
which is produced by an organization of the SCA, Inc. but which is not
published as a function of the Registry mailing
list:
"This is the (Name of Publication), a publication
of the (Group Name) of the Society for Creative Anachronism, Inc. (Name
of Publication) is available from (Mundane name and address of
Chronicler. Subscriptions are $/DM/KR/£ , etc. per year.
Payment for subscriptions should be sent to the Chronicler; checks
should be made payable to (Group Name, SCA, Inc.) Specify type of
currency if desired $ / DM / KR / £ / etc. This newsletter is
not a corporate publication of the Society for Creative Anachronism,
Inc. and does not delineate SCA policies. © Copyright (year),
Society for Creative Anachronism, Inc. For more information on
reprinting letters, artwork and articles from this publication, please
contact the Chronicler who will assist you in contacting the original
creator of the piece. Please respect the rights of our
contributors."
The underlined section can be eliminated if the
group’s publication is wholly funded by the group or by fund raising
activities.
14.2. Cover: The cover of the
newsletter will include the name of the newsletter, the group it is being
published for, volume and issue numbers and the date of the issue (in
Gregorian reckoning - not
A.S.)
14.3 Regnum: A listing of the local
officers will be included in each issue of the group’s newsletter.
This shall include their name (both SCA and mundane), full address and
phone number. For those groups that are a part of a barony, such as
cantons and colleges, the Baronial Regnum must be published every other
issue.
14.4. Meeting Minutes: Group
Chroniclers are responsible for taking minutes at group meetings (or
ensuring that someone else takes minutes) and publishing them in the next
issue of the group newsletter. These minutes do not have to be excessively
detailed, but should include officer reports, and should give enough
information so that an individual who misses a given meeting has a
reasonable indication of what business was
conducted.
14.5. Meeting Place: The
information on the time, date and place of the next group business meeting
shall be
included.
15. Problems: if you have a problem
with your newsletter, a submission, a submittor, or a member of the local
populace in connection with your duties as a Chronicler, you should report
this to the Kingdom Chronicler immediately. When in doubt about what to
include in your newsletter, what to do about a Chronicler issue or any other
problem which may surface in performing your Chronicler duties, contact the
Kingdom Chronicler. The Kingdom Chronicler is a resource for help and
guidance.
|
