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	The Kingdom of Drachenwald is a regional branch for Europe, Middle East and Africa of the Society for Creative Anachronism (SCA)

	Royalty
	Seneschal
	Herald
	Earl Marshal
	Arts and Sciences
	Exchequer
	Chronicler
	Chirurgeon
	Chatelaine
	Signet Clerk
Kingdom University Ministry of Youth

Policies of Arts and Sciences for the Kingdom of Drachenwald

1. Kingdom Arts and Sciences offices

1.1. Kingdom Arts and Sciences offices

1.1.1. Kingdom Minister of Arts and Sciences (Kingdom MoAS)

The Kingdom MoAS is a greater officer of the state subject to an appointment as stipulated in the Kingdom Law and SCA’s governing documents. The Kingdom MoAS is required to report activities in the arts and sciences in the Kingdom of Drachenwald to the society MoAS, the Kingdom Seneschal, the King and Queen and to their successors four times per year. The reporting deadlines being the 15th of March, June, September and December or as published in the Kingdom newsletter Dragons Tale (DT). The Kingdom MoAS is also encouraged to report back to local MoASes, guild heads, the University Chancellor (UC) and his/her deputies. The Kingdom MoAS is also responsible for arranging the Kingdom Arts and Sciences Competition which is held at the five kingdom events throughout the year (See the point 2). The Kingdom MoAS will organize judges, prizes and any other equipment needed as requested for the competition. The autocrats of the kingdom events are responsible for organizing everything not related to the competition. The Kingdom MoAS will keep a copy of the arts and sciences polices of the Kingdom in the files, and make an effort to improve and develop the contents. Kingdom MoAS files will be transferred completely to the successor at the time of changing the office. If any part of the files have been archived to the Kingdom archivist the successor should be informed. It is recommended that the Kingdom MoAS maintain a list of persons willing to share their knowledge and answer arts and sciences related questions of the populace. The Kingdom MoAS will maintain informal contact with the University Chancellor to discuss issues concerning the furthering of the arts and sciences in the realm. The Kingdom MoAS will be available to advice the crown on issues related to the arts and sciences within the Kingdom. The Kingdom MoAS will make every effort to actively participate in the Kingdom Curia, either in person, in writing or by appointing a representative.

1.1.2. University Chancellor (UC)

See the point 3. for the polices of the University Chancellor for the Kingdom of Drachenwald.

1.1.3. The Kingdom MoAS’s deputies

1.1.3.1. Designated Successor and Kingdom MoAS deputy (DDD)

The Designated Successor (DS) is the personal deputy of the Kingdom MoAS appointed by the Kingdom MoAS in DT and approved by the King and Queen. The Kingdom MoAS will train the DS to be his/her successor for the office. The duty of the DS is to closely follow the Kingdom MoAS’s job to learn the job for his/her own coming term. The Kingdom MoAS drop dead deputy (DDD) is the personal deputy of the Kingdom MoAS and the DDD will co-ordinate and help the Kingdom MoAS in projects and tasks appointed by the Kingdom MoAS. DDD is not necessarily the DS.

1.1.3.2. Regional deputies

The Kingdom MoAS may appoint regional deputies to help in his/her job as needed. Regional deputies will maintain a list of MoASes of that region and report to Kingdom MoAS in cases mentioned in and as described in the points 1.2.1. and 1.2.3. Regional deputies will also co-ordinate and assist the Kingdom MoAS in projects and tasks appointed by the Kingdom MoAS. Regional deputies will assist the Kingdom MoAS in maintaining a list of persons who are willing to share their knowledge, answer to arts and sciences related questions and help other people in their interest area. 1.2. Local MoASes, regional deputies and Kingdom level guild heads (GH)

1.2.1. Reporting dead lines of local MoASes and regional deputies

Local MoASes and regional deputies are responsible for reporting to the Kingdom MoAS at least once every quarter.Reports are due 25th of April, July, October and January. Local MoASes and regional deputies are also encouraged to report back to their populace about the Kingdom MoASes report.

1.2.2. Reporting dead lines of Kingdom level guild heads.

Polices of Kingdom level guilds Kingdom level guild heads are responsible for the activities of their guild and report regarding these activities to the Kingdom MoAS twice a year, deadlines being the 15th of May and November. Kingdom level guild heads are also responsible for keeping the rules of the guild concerned and sending the Kingdom MoAS any changes/additions to the rules of the guild. Kingdom level heads are also encouraged to report back to guild members about the Kingdom MoASes report. If a guild has not been active for one year (two skipped reports) the guild will be removed from the Kingdom level guild list and put in the list of arts and sciences interest groups to await for better days. After an interest group has sent the Kingdom MoAS a copy of the rules of the guild and full contact information for the guild head the guild will be added to the list of Kingdom level guilds.

1.2.3. Content of the report

The report should at least contain the following information: 1) The name of the group(s) and/or guild(s) covered by the report (see point 1.2.3. reporting through a sponsoring group) 2) SCA as well as mundane name of the reporter with full contact information (_current_ address, telephone number and email address if any) 3) SCA Membership number and expiration date 4) Time period covered by the report 5) And if nothing special has happened just a short note that the group(s) guild(s) are alive and kicking Recommended for inclusion in reports: 6) List of regular and irregular meetings 7) Upcoming arts and sciences events 8) Personal projects of the populace 9) A list of persons who are willing to share their knowledge, answer to arts and sciences related questions and help other people in their interest area.

1.2.3. Reporting through a sponsoring group or to a regional deputy of Kingdom MoAS

Incipient shires and all cantons are recommended to report through their sponsoring group if the sponsoring group has a MoAS. Reports to the sponsoring group must be sent well before (at least two weeks) the reporting dead line of local groups. If an incipient group locates under a different regional deputy than the sponsoring group the report of the incipient group must be sent as a courtesy report to the regional deputy. Incipient groups should be mentioned separately in the report of the sponsoring group. Shires and other independent groups report through a regional deputy if there is one. Reports to the regional deputy must be sent well before (at least two weeks) the reporting deadline of the deputy.

1.2.4. Change of a local MoAS or a GH

When a local group or a guild changes its MoAS/GH the Kingdom MoAS must be informed promptly and without delay. An announcement about a new MoAS/GH should include the name of the group/guild concerned, SCA and mundane name of the new MoAS/GH, contact information, and SCA membership number and expiration date. This is needed so that the Kingdom MoAS is able to maintain an accurate list of MoASes/GH within the Kingdom and check that the correct contact information is presented in DT.

2. The Annual Arts and Sciences Competition of the Kingdom of Drachenwald

2.1. Overall explanation

The Kingdom of Drachenwald Arts & Sciences competitions will be held throughout the year at all Kingdom-level events (Twelfth Night/Midwinter Coronation, Spring Crown Tournament, Midsummer Coronation, Fall Crown Tourney, and Kingdom University). (These events will be referred to as Competition Events throughout this document.) The cycle will begin at Twelfth Night and conclude at Kingdom University, where the winners will be announced and acknowledged. The competitions are drawn from six general A&S categories (culinary arts, fine arts, sciences, textile arts, performance arts, and research). Additionally, prizes will be awarded in two special categories (under the age of 12 and between the ages of 12 and 16). Each general category is broken into the subcategories.

2.2. Rules.

If you are going to enter an item into the Arts and Sciences competition you need to enter it with documentation and a competition form. The competition form is at the Arts and Sciences Judging Criteria web page for the kingdom. You must have completed the item you enter into the competition while residing in the Kingdom and it cannot have been entered in any previous Kingdom A&S Competition or Competition Event. If you can't attend the event, you can send someone that will represent you. If possible, please inform the MoAS in advance who will be representing you., so your item(s) can be returned to the proper person. After the event, the MoAS will either e-mail or postal mail you your score sheets. You must send a letter of intent to the Kingdom MoAS if you plan on competing in the A&S Championship Tourney at least two weeks in advance of the Competition event via e-mail (moas@drachenwald.sca.org). The notification must include your SCA and mundane names, the number of items you plan to enter, a brief description of each item, and the category into which the item will be entered. This advance notification will assist in selecting judges expert in the areas represented and in scheduling the judging during the event. NOTE: the letter of intent only applies to entries for the A&S Championship Tourney. Anyone is welcome to enter an item into any of the Competition events without them being considered for the A&S Championship. You can also enter as many items as you like, but each item needs to be entered with its own documentation. If you like, you can have more than one item for your entry but in that case it will be counted as a single entry with your documentation. This might be a way to show a special technique (like the different stages of making a gauntlet) or to better illustrate a complex manufacturing process. You cannot enter an item more than once by itself. But you can incorporate an already entered item as part of a larger project at a later occasion. If you include it as part of a larger project, the item must be specifically identified in your documentation. All research papers must be submitted in English. Entrants must send the paper in a DOC, TXT, RTF or PDF format to moas@drachenwald.sca.org no later than the Friday three weeks before the event, so it can be sent to the judges. Entries from any category will be accepted at each Competition Event. Individuals can enter any competition they wish, and can enter as many items as they like. However, only the highest scoring item from a given category will be used for determination of the A&S Championship. In other words, if an individual enters three different meads as separate items, the highest score of the three will be used as the score for the Culinary Arts category for that individual. All items must be entered by Saturday morning. However, keep in mind we intend to start judging Friday night., so anything that can be entered Friday evening should be. This will give the judges more time to look at your entry. Only items that score above 50 will be counted towards the grand total. To be the overall winner of the Kingdom A&S event, you must enter at least two different events, and enter in at least three different categories.

2.2.1. Prizes and judging

At each Competition Event a prize will be awarded for the highest-scoring item overall. The entrants will be recognized at court and presented with a token acknowledging their achievement. This award is for that event only. The overall winner of each Competition Event will receive an additional 5 points towards their score for the Kingdom A&S Championship. At Kingdom University, a prize will be awarded for each regular category and each special category. The winner for each category will be the individual with the most points in that category throughout the year. Again the winners will be presented with a token of acknowledgement. We will make every effort to find judges who are knowledgeable about the particular topic of the competition, but we are limited to those individuals present at the event and available at the time of the competition. Judges are required to sign their names on the judging sheets, and are asked to provide written commentary about the entry. All judging sheets are returned to the representative of the MoAS in charge of the Competition event. We consider judging forms to be private, so they will be returned directly to the entrant, and are not available for perusal by other entrants or by the populace. If they are not picked up by the entrant, they can be retrieved from the appropriate A&S Officer at a subsequent event, or can be requested via e-mail. Upon the judge’s discretion, and depending upon availability and time, judges can be made available for one-on-one discussion of entries and judging results. Please contact the A&S Officer in charge of the event if interested in such feedback.

2.2.2. Categories

The competitions are drawn from six general A&S categories (culinary arts, fine arts, sciences, textile arts, performance arts, and research). Each of these categories are divided into subcategories.

Special Categories

The special categories have some special requirements and rules. You need to fulfill the requirements if you want to enter into one of the special categories. For requirements and rules please see the "Special Categories" information below. At the end of the year, one prize will be awarded for the best item from each of these special categories. These categories are separate from the Kingdom A&S Championship, and any item entered in them will not be considered for that competition.

Under 12 Category

May enter with items from all subcategories from above. You need to be younger than 12 years old at the day of the competition to enter this category. The item should be entered with a small amount of documentation that includes: SCA name, modern name, name of item, country of origin, period of origin and if the item is made with or without help. The important part is the item and not the documentation.

12 – 16 Category

May enter with items from all subcategories from above. You need to be between the ages of 12 to 16 at the day of the competition to enter this category. The item should be entered with a documentation that includes at a minimum: SCA name, modern name, name of item, description of item, country of origin, period of origin, and sources. You should also acknowledge anyone who assisted you with making the item.

3. Polices of the University Chancellor (UC) for the Kingdom of Drachenwald

3.1. Definition and formal duties

UC is a lesser officer of the state, subject to appointment and removal as stipulated in the Kingdom Law and the SCA's covering documents, and responsible to the Kingdom MoAS. According to the Kingdom Law, the UC's duties are to co-ordinate and supervise the University of Drachenwald and to disseminate information to the populace concerning the university. The UC will maintain and transfer files and fulfils all other duties as specified by Kingdom Law for lesser officers of state. The UC will report to the Kingdom MoAS in writing an at least two occasions related to each university session, initially to recommend a hosting group, and secondly, within a month after the session, to evaluate it.

3.2. Further duties The UC

will, if requested, as far as possible assist any local group wishing to hold a university/collegium, even if the event is not connected to the Kingdom University. The UC will maintain informal contact with the Kingdom MoAS to discuss issues concerning the furthering of the arts and sciences in the realm, and to assist the Kingdom MoAS in handling such issues. The UC will be available to advice the crown on issues related to the Kingdom University, in particular helping them to make an informed decision on the choice of hosting group. The UC will make every effort to actively participate in the Kingdom Curia, e ither in person, in writing or by appointing a representative. The UC will keep a copy of the Chancellor's polices in the files, and make an effort to improve and develop the contents. The UC files will be transferred completely to the successor at the time of changing the office. If any part of the files have been a rchived to the Kingdom archivist the successor must be informed. The UC will seek out, take part of, evaluate and learn from a maximum of available sources on the subject of teaching and learning in the contexts of the SCA.

4. The Kingdom University

4.1. Overall explanation

The purpose of the Kingdom University is to provide a maximum of the realm's inhabitants with an opportunity to improve their knowledge and skill in subjects related to the Current Middle Ages. Considering the geographical size of the Kingdom, it is impor tant to vary the location of main session, and encourage local sessions (collegia) of the Kingdom University to be held in locations distant from that of the main session.

4.2. The main session

4.2.1.

The university will hold at least one main session a year, on the date stipulated in the Kingdom Law. The crown may, after consulting with the UC, declare main university sessions on other dates. This session will be one of the six Kingdom level events. An event bid of the main session should be sent to the University Chancellor, the Kingdom MoAS and to Their Royal Majesties and their successors by the end of July to make it possible to announce about the event at last two months beforehand at DT.

4.2.2.

The group to host the main session will be chosen by the Crown on recommendation by the UC and after consultation with the Kingdom Seneschal and MoAS.

4.2.3.

The UC will be in charge of the academic side of the event, such as the choice of classes, teacher recruitment, scheduling, and class registration. The hosting group will be in charge of the practical and social aspects (event registration, site, f ood, entertainment etc.). The hosting group will handle the event announcement after consultation with the UC. The UC may publish additional information concerning the contents of the session.

4.2.4.

The main session contents should be as varied as possible, to include classes related to different aspects of the Current Middle Ages, classes geared to varying levels of skill, classes with a theoretical and practical focus.

4.2.5.

All participants should be provided with a means to document their participation, i.e. a diploma containing a list of the classes one has taken part in, that they can have relevant teachers sign for confirmation.

4.3. Local sessions

4.3.1.

A local university session may be held on the same weekend as main session if the proposed site is geographically distant from the site of the main session (at least 10 hours' travel by public transport other that air) and the UC approves the proposed contents of the session. A group wanting to host a local university session must submit its plan to the UC at least two weeks before the dead line of the- first newsletter in which they intend to publish the event announcement. It is recommended that the hosting group of the local university session donates 25 % of the net profit of the event to the Kingdom treasury.

4.3.2.

A local session may issue Kingdom University diplomas as specified in 4.2.6.

4.4.

The Kingdom University teachers

4.4.1.

The UC will make every effort to ensure high quality of teaching at the various University sessions.

4.4.2.

The UC will maintain a file of potential teachers.

4.4.3.

The UC is in charge of recruiting teachers for the main session. To recruit teachers, the UC may consult the Kingdom MoAS and other officers, the Peerage orders, the Kingdom guilds, local guilds, local officers etc. If a group planing a local sessi on request it, the UC will assist them in finding suitable teachers.

4.4.4.

The UC will make an effort to evaluate the teacher's performance, either informally, by asking the participants in their classes, or formally to fill an evaluation. The evaluation will consider the teacher's knowledge of their subject, their abilit y to adapt to students with varying levels of knowledge, their attitude towards different theories and interpretations of their subject matter, their ability to organise class time etc.

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