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The Kingdom of Drachenwald is a regional branch for Europe, Middle East and Africa of the Society for Creative Anachronism (SCA) |
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Royalty |
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Seneschal |
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Herald |
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Earl Marshal |
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Arts and Sciences |
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Exchequer |
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Chronicler |
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Chirurgeon |
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Chatelaine |
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Signet Clerk |
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 Kingdom University Ministry of Youth |
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Basics for Local officers
| This is a short introduction to any
type of SCA office at the local level. By reading this you will find out the
first couple of things you need to do when you step up as an officer and it
also directs you on where to find more information. As an officer, you get the
chance to influence the work in your group, your work will make it easier and
more fun for you and your friends to play in the SCA and it is a wonderful
sight to see when your work helps someone to have more fun in the SCA. So, you have decided to take on an office? Here’s a checklist of the first couple of things you need to do and a short explanation to WHY you need to do this. Contact your superior officers. There are officers at several levels in Drachenwald. Your group may or may not report to any of the intermediate officers - if you are not sure ask your kingdom superior. The top level is the Kingdom level. Next is the principality (including crown principalities) level and in some cases regional level. Below that is the baronial level, which may have cantons under it. Cantons report to their baronial officer. The baronial officers depending on where the barony is located either report to a principality/regional officer or directly to the kingdom officer. Next is the shire level. These are groups that are not part of a barony, and report directly to either a principality/regional officer, or directly to the kingdom officer. Finally there are colleges, strongholds and ports. These are institutional branches and whom they report to depends on the group. If you are an officer in one of those, ask your kingdom superior as to whom you report to. If you are a local officer within for example Nordmark, then you need to make yourself known to the Nordmark officer and the Kingdom officer. They need to know that you hold office so that they can make sure that you get new information, that you can get the help that you might want, and also so you can get warranted, etc. Among other things, being warranted means in most places, you are covered by an insurance policy for any official actions you take as an officer in regards to your office. Read the Society policies, the Kingdom policies and the Kingdom law that concerns your office. Check to see if there is a mailing list for your office, and if so, subscribe to it. Heralds need to read the herald’s handbook, MoAS’ need to read the policies for the minister of arts and science and so on. These documents contain vital information on how to run your office. They tell you what you should do and what you can’t do. As an officer you need to report to your superior officer. The Kingdom Chronicler for example, bases his or her reports to the Society Chronicler (the chief Chronicler for the entire SCA) on your reports. The reports are important, not only for reporting to the main office for the SCA, but also so that your superior officer knows how you are doing, what you are doing and if you are running into any difficulties that you might need help with. The reports are a tool for improving and making the running of an office easier and more fun! Ask your superior officer if there are any special forms that are needed for reporting, or if there are certain things that must be included in a report. Also ask when the next report is due. All officers have to report AT LEAST once a quarter – check with your kingdom superior for details. The quarterly reports are due April 25th (for the period January through March), July 25th (for the period April through June), October 25th (for the period July through September) and January 25th (for the period October through December, and a wrap up of the entire year. Note: these are the deadlines that your report is due to the kingdom officer. If you do not report directly to a kingdom officer, but rather through someone else (a principality/regional or baronial officer) your deadline will be earlier. This wrap up of the year is called a Domesday Report. If you handle any funds you need to include a financial report at least in your Domesday Report, and possibly more often – check with your kingdom superior for details. You can find officers handbooks/policies at: Seneschal: Handbook Policies Herald Drachenwald College of Heralds Marshal Mashal's Policies Arts & Sciences Drachenwald A&S pages Exchequers: Drachenwald Exchequers page Chronicler: Drachenwald Chronicler's page Chatelaine: Chatalane's page If you are taking on office as a Seneschal, you need to be listed in the Drachenwald Regnum. This is a list of all local Seneschals in all of Drachenwald and it is published in every month’s Dragon’s Tale and on the Drachenwald web site. To be listed in the Regnum you need to send your contact information (SCA name, legal name, address, phone number, e-mail address) to the Kingdom seneschal. The Kingdom Seneschal can be reached at seneschal@drachenwald.sca.org The Kingdom chronicler cannot make any changes to the regnum except for changes that come from the Kingdom Seneschal. For all other local officers – you need to make sure that the people in your local group have access to your contact information. This is often done by including it on a local website and/or in a local newsletter. All offices have different type of work. The ideal situation is that you work with your predecessor for at least a couple of months and learn the job. Once you know it – it will be easy to handle. The more you prepare, the more secure you will feel in giving people advice on things concerning your office or performing what you need within your office, Your superior officers are there to help you. They are happy to answer any questions. NO QUESTIONS ARE STUPID! Real life comes first. No matter what. Always. However, if real life interferes, you need to let your superior(s) know so they can take any steps necessary to deal with it. Find yourself a deputy. Or even more than one deputy. Having deputies means spreading out the workload, you will learn your job better because you are teaching someone else how to do it, and, more importantly, lets more people share in the fun of serving. And when the day comes when it’s time for you to step down – your deputy will feel secure enough with the job to step up and take over. Have FUN! Being an officer is FUN! Being an officer means that you have a lot of friends just in the people holding the same office all over the Kingdom. Being an officer expands your network in the SCA. Being an officer means that you get a better understanding for how the Society works. Being an officer means that you know what is going on in the Kingdom. Being an officer means that you get an opportunity to make the SCA game even more fun, not only for you, but for all of the people in the Kingdom. What you do at a local level reflects on the whole Kingdom. The local officers are the backbone of the Society. Without YOU there is no SCA. |
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